London Borough of Barnet: Support and Maintenance of Mosaic Case Management System

UK-London: Software maintenance and repair services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       London Borough of Barnet
       2 Bristol Avenue, Bristol Avenue, London, NW9 4EW, United Kingdom
       Tel. +44 20835904349, Email: procurement@barnet.gov.uk
       Main Address: https://londonbarnet.delta-esourcing.com
       NUTS Code: UKI71

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Support and Maintenance of Mosaic Case Management System            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         72267000 - Software maintenance and repair services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Support and maintenance of Mosaic software used in Adult Social Care

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 567,478.8
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI71 - Barnet
   
      Main site or place of performance:
      Barnet
             

      II.2.4) Description of the procurement: Direct award in accordance with the Call Off award procedure set out in the YPO Framework Agreement 001095

      II.2.5) Award criteria:
      Quality criterion - Name: Social Value and sustainability / Weighting: 10
      Quality criterion - Name: Non-cost (Quality) / Weighting: 60
                  
      Price - Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/07/2025

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Access UK Limited, 02343760
             Armstrong Building, Oakwood Drive,, Loughborough, LE11 3QF, United Kingdom
             Email: tony.baxter@theaccessgroup.com
             NUTS Code: UKI71
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 567,478          
         Total value of the contract/lot: 567,478
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://londonbarnet.delta-esourcing.com/delta/viewNotice.html?noticeId=967095150
   VI.4) Procedures for review

      VI.4.1) Review body
          High Court, Royal Courts of Justice
          London, WC2A 2LL, United Kingdom
          Tel. +44 7956307511

      VI.4.2) Body responsible for mediation procedures
          London Borough of Barnet
          2 Bristol Avenue, London, NW9 4EW, United Kingdom
          Tel. +44 7956307511

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 30/07/2025




ANNEX D

   2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

         The procurement falls outside the scope of application of the directive: Yes

   3. Explanation
          Framework Agreements that have been established by other Public Sector Bodies that are lawfully accessible to the Council used in accordance with the terms and conditions of the relevant Framework Agreement.