London Borough of Barnet has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | Cleaning of Council Vehicles and Waste Receptacles |
| Notice type: | UK2: Preliminary market engagement notice |
| Authority: | London Borough of Barnet |
| Nature of contract: | Services |
| Procedure: | Above threshold - Open procedure |
| Short Description: | The London Borough of Barnet is seeking to engage with the market in advance of a forthcoming procurement to wash the Council’s fleet vehicles and plant, food waste bins installed in town centres and an ad-hoc washing of containers of different sizes in the borough. This Preliminary Market Engagement (PME) aims to: •Show potential suppliers the council’s washing facilities at the council’s depot •Show the supplier vehicle Workshop and associated Work Areas including oil store. •Show the supplier type of vehicle, plant and equipment to be washed at Oakleigh depot •Show the supplier type of containers to be washed at Oakleigh depot of •Show suppliers type of town centre food waste bins with the list of locations across the borough •Show the supplier type of containers (all waste stream) - different size to be washed on ad-hoc basis across the borough •Share our high-level requirements and delivery approach. •Test market capacity, capability to undertake the specified activities collectively or individually for each LOT, innovation and delivery models •Receive feedback from potential suppliers to inform the final specification, evaluation strategy and procurement route. This is not a call for competition, and no tender will be awarded from responses to this notice. This notice is issued in accordance with sections 16 and 17 of the Procurement Act 2023 to seek market input before the commencement of a formal procurement process. It invites potential providers to participate in early market engagement activities and provide feedback. This is not a call for competition, and no contract will be awarded from responses to this notice. Participation does not confer any advantage in subsequent procurement. Responses will help shape the final specification and approach. We want to hear from a range of suppliers, including local and national Small/Medium Enterprises (SMEs) to ensure the council receives the best quality and value for money Vehicle Washing The council has a fleet of mixed vehicles and plant to deliver a number of frontline services. The vehicle washing service is required for different types of vehicles and plant on a regular planned basis and on an as and when basis. The main site for these Vehicle Washing Services will be at the Council’s Depot in Oakleigh Road, Barnet. Waste Container Washing The Council provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough. The bin washing service will include: •Scheduled washing of all town center food waste bins, and •An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste). There is a statutory requirement for all Local Authorities in England to implement separate collections of food waste and recycling across all residential property types. To meet this obligation, the Council has installed a number of communal food waste bins across the borough, predominantly serving flatted properties within town center's. These bins require cleaning in accordance with an agreed schedule to maintain hygiene standards and operational efficiency. Procurement Structure The procurement will be divided into two lots: •Lot 1 – Vehicle, Plant, and Equipment Washing Provision of washing and cleaning services for waste collection vehicles, plant, and associated equipment. •Lot 2 – Container Washing Services aRegular, scheduled washing of town center food waste bins bAd-hoc washing services for all container types and waste streams |
| Published: | 17/02/2026 18:27 |
Cleaning of Council Vehicles and Waste Receptacles
Contracting authority
- Contracting authority:
- London Borough of Barnet
- Public Procurement Organisation Number:
- PQGD-7479-CGVN
- Address:
2 Bristol Avenue
London
NW9 4EW
UK- Contact name:
- Not provided
- Email:
- procurement@barnet.gov.uk
- Telephone:
- Not provided
- Website:
- https://londonbarnet.delta-esourcing.com/
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Open procedure- Preliminary market engagement conducted:
- Not provided
- Tenders received:
- 0
- Tenders assessed:
- 0
- Tenders from SMEs:
- 0
- Tenders from VCSEs:
- 0
- Special regime:
None
Scope
- Title:
- Cleaning of Council Vehicles and Waste Receptacles
- Reference number:
- 994334634
- Main category:
- SERVICES
- Description:
- The London Borough of Barnet is seeking to engage with the market in advance of a forthcoming procurement to wash the Council’s fleet vehicles and plant, food waste bins installed in town centres and an ad-hoc washing of containers of different sizes in the borough.
This Preliminary Market Engagement (PME) aims to:
•Show potential suppliers the council’s washing facilities at the council’s depot
•Show the supplier vehicle Workshop and associated Work Areas including oil store.
•Show the supplier type of vehicle, plant and equipment to be washed at Oakleigh depot
•Show the supplier type of containers to be washed at Oakleigh depot of
•Show suppliers type of town centre food waste bins with the list of locations across the borough
•Show the supplier type of containers (all waste stream) - different size to be washed on ad-hoc basis across the borough
•Share our high-level requirements and delivery approach.
•Test market capacity, capability to undertake the specified activities collectively or individually for each LOT, innovation and delivery models
•Receive feedback from potential suppliers to inform the final specification, evaluation strategy and procurement route. This is not a call for competition, and no tender will be awarded from responses to this notice.
This notice is issued in accordance with sections 16 and 17 of the Procurement Act 2023 to seek market input before the commencement of a formal procurement process. It invites potential providers to participate in early market engagement activities and provide feedback.
This is not a call for competition, and no contract will be awarded from responses to this notice. Participation does not confer any advantage in subsequent procurement. Responses will help shape the final specification and approach.
We want to hear from a range of suppliers, including local and national Small/Medium Enterprises (SMEs) to ensure the council receives the best quality and value for money
Vehicle Washing
The council has a fleet of mixed vehicles and plant to deliver a number of frontline services. The vehicle washing service is required for different types of vehicles and plant on a regular planned basis and on an as and when basis.
The main site for these Vehicle Washing Services will be at the Council’s Depot in Oakleigh Road, Barnet.
Waste Container Washing
The Council provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.
The bin washing service will include:
•Scheduled washing of all town center food waste bins, and
•An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).
There is a statutory requirement for all Local Authorities in England to implement separate collections of food waste and recycling across all residential property types. To meet this obligation, the Council has installed a number of communal food waste bins across the borough, predominantly serving flatted properties within town center's. These bins require cleaning in accordance with an agreed schedule to maintain hygiene standards and operational efficiency.
Procurement Structure
The procurement will be divided into two lots:
•Lot 1 – Vehicle, Plant, and Equipment Washing
Provision of washing and cleaning services for waste collection vehicles, plant, and associated equipment.
•Lot 2 – Container Washing Services
aRegular, scheduled washing of town center food waste bins
bAd-hoc washing services for all container types and waste streams
To view this notice, please click here:
https://londonbarnet.delta-esourcing.com/delta/viewNotice.html?noticeId=1009890467 - Total value (estimated):
GBP 310,000 excluding VAT
GBP 372,000 including VAT- Contract dates (estimated):
- 01/06/2026 to 31/05/2028
- CPV classifications:
90917000 - Cleaning services of transport equipment.
90918000 - Bin-cleaning services.- Delivery regions:
UKI71 - Barnet
Participation
- Suitable for SMEs:
- Yes
- Suitable for VCSEs:
- No
Engagement
- Engagement deadline:
- 04/03/2026
- Engagement status:
The engagement has not yet been carried out.- Engagement process description:
- The council is holding a supplier even on Wednesday 4th March 2026 at 11.00am
Supplier Registration and Participation
To participate in this Pre-Market Engagement, suppliers are required to register on Barnet's procurement portal https://londonbarnet.delta-esourcing.com
Interested suppliers should confirm their participation in the Supplier Engagement Event by 15:00hrs Monday 2nd March 2026 to clare.hargreaves@barnet.gov.uk, CC procurement@barnet.gov.uk, please ensure Email subject is named Cleaning of Council Vehicles and waste receptacles Premarket Engagement Wednesday 4th March 2026. This meeting will be held in person at a Barnet site, the address will be confirmed up on registration.
Please note there will be a limit of 2 members of staff per organisation.
Submission
Other organisations
Not provided
Related Notice
Cleaning of Council Vehicles and Waste Receptacles
Contracting authority
- Contracting authority:
- London Borough of Barnet
- Public Procurement Organisation Number:
- PQGD-7479-CGVN
- Address:
2 Bristol Avenue
London
NW9 4EW
UK- Contact name:
- Not provided
- Email:
- procurement@barnet.gov.uk
- Telephone:
- Not provided
- Website:
- https://londonbarnet.delta-esourcing.com/
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Open procedure- Preliminary market engagement conducted:
- Yes
- Tenders received:
- 0
- Tenders assessed:
- 0
- Tenders from SMEs:
- 0
- Tenders from VCSEs:
- 0
- Special regime:
None
Scope
- Title:
- Cleaning of Council Vehicles and Waste Receptacles
- Reference number:
- 994334634
- Main procurement category:
- SERVICES
- Description:
- The London Borough of Barnet require a cleaning service to wash the Council’s fleet vehicles and plant, food waste bins within our town centres and ad-hoc washing of containers in different sizes within the borough.
The cleaning service will be divided into 2 LOTS
LOT 1 Vehicle, Plant and Equipment Washing
LOT 2 Container Washing Services - Regular, scheduled washing of town centre food waste bins and Ad-hoc washing services for all container types and waste streams
Vehicle, Plant and Equipment Washing
The London Borough of Barnet requires a supplier to deliver comprehensive vehicle washing and cleaning services for its mixed fleet of operational vehicles and plant.
The services include routine, periodic and ad hoc washing for light and heavy vehicles including, refuse collection vehicles, sweepers, winter maintenance gritters, buses and tippers, and preparation of vehicles for MOT and chassis inspections to DVSA standards. Volumes and frequencies are indicative and may vary throughout the contract to reflect operational requirements.
Services will be delivered primarily from the Council’s wash bay facilities at Oakleigh Road Depot. The supplier is responsible for providing all labour, cleaning materials, equipment and PPE, and must comply with all health and safety, environmental, and COSHH regulations.
Container Washing
Barnet provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.
The bin washing service will include:
•Scheduled washing of all town centre food waste bins, and
•An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).
There is a statutory requirement for all Local Authorities in England to implement separate collections of food waste and recycling across all residential property types. To meet this obligation, the council has installed a number of communal food waste bins across the borough, predominantly serving flatted properties within town centres. These bins require cleaning in accordance with an agreed schedule to maintain hygiene standards and operational efficiency.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://londonbarnet.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services-of-transport-equipment./Z7B28H6944
To respond to this opportunity, please click here:
https://londonbarnet.delta-esourcing.com/respond/Z7B28H6944 - CPV classifications:
90917000 - Cleaning services of transport equipment.
90918000 - Bin-cleaning services.- Delivery regions:
UKI71 - Barnet- Total value (estimated):
GBP 310,000 excluding VAT
GBP 372,000 including VAT- Maximum number of lots a supplier can bid for:
- Not provided
- Maximum number of lots a supplier can be awarded:
- Not provided
- Description of how multiple lots may be awarded:
- Not provided
Lots
Lot 1: Vehicle, Plant and Equipment Washing
- Description:
- Vehicle, Plant and Equipment Washing
The London Borough of Barnet requires a supplier to deliver comprehensive vehicle washing and cleaning services for its mixed fleet of operational vehicles and plant.
The services include routine, periodic and ad hoc washing for light and heavy vehicles including, refuse collection vehicles, sweepers, winter maintenance gritters, buses and tippers, and preparation of vehicles for MOT and chassis inspections to DVSA standards. Volumes and frequencies are indicative and may vary throughout the contract to reflect operational requirements.
Services will be delivered primarily from the Council’s wash bay facilities at Oakleigh Road Depot. The supplier is responsible for providing all labour, cleaning materials, equipment and PPE, and must comply with all health and safety, environmental, and COSHH regulations. - Main procurement category:
- SERVICES
- Suitable for SMEs:
- Yes
- Suitable for VCSEs:
- No
- Value (estimated):
GBP 200,000 excluding VAT
GBP 240,000 including VAT- Contract dates (estimated):
- 01/07/2026 to 30/06/2028
- CPV classifications:
90917000 - Cleaning services of transport equipment.- Contract can be extended:
- No
- Delivery regions:
UKI71 - Barnet- Award criteria:
Name: Technical Quality / Weighting: 50
Name: Price / Weighting: 40
Name: Social Value / Weighting: 10
Lot LOT 2: Container Washing Services
- Description:
- The Council provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.
The bin washing service will include:
•Scheduled washing of all town center food waste bins, and
•An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste). - Suitable for SMEs:
- Yes
- Suitable for VCSEs:
- No
- Value (estimated):
GBP 110,000 excluding VAT
GBP 132,000 including VAT- Contract dates (estimated):
- 01/07/2026 to 30/05/2028
- CPV classifications:
90918000 - Bin-cleaning services.- Contract can be extended:
- No
- Delivery regions:
UKI71 - Barnet- Award criteria:
Name: Technical / Weighting: 50
Name: Price / Weighting: 40
Name: Social Value / Weighting: 10
Documents
- Associated tender documents:
Not provided- Technical specifications:
Not provided
Submission
- Enquiry deadline:
- 22/04/2026 Time: 12:00
- Tender submission deadline:
- 07/05/2026 Time: 12:00
- Submission address and any special instructions:
- https://londonbarnet.delta-esourcing.com/
- An electronic auction will be used:
No- Languages that may be used for submission:
English- Award decision date (estimated):
- 15/06/2026
Other information
- Legal and financial capacity conditions of participation:
- Not provided
- Technical ability conditions of participation:
- Description of risks to contract performance
London Borough of Barnet recognise at the point of tender publication that known risks may arise during the lifetime of the open framework agreement. These are identified in accordance with Procurement Act 2023, Schedule 8, 5 Materialisation of Known Risk that could jeopardise the satisfactory performance of the contract but because of its nature could not be addressed at point of contract award. Identification of known risks in the tender documents is intended to provide transparency should possibility of modification be required.
The known risks being:
•Change in legislation which has financial implications for contract delivery
•Supplier becoming an “Excluded Supplier”
•Supplier going insolvent/into administration, etc.
•Supplier no longer meeting PSQ criteria - Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):
- Yes
- Government Procurement Agreement (GPA):
- Yes
- A conflicts assessment has been prepared and revised:
- Yes
Other organisations
Not provided