London Borough of Barnet: Cleaning of Council Vehicles and Waste Receptacles

Contracting authority

Contracting authority:

London Borough of Barnet

Public Procurement Organisation Number:

PQGD-7479-CGVN

Address:

2 Bristol Avenue
London
NW9 4EW
UK

Contact name:

Not provided

Email:

procurement@barnet.gov.uk

Telephone:

Not provided

Website:

https://londonbarnet.delta-esourcing.com/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Yes

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Cleaning of Council Vehicles and Waste Receptacles

Reference number:

994334634

Main procurement category:

SERVICES

Description:

The London Borough of Barnet require a cleaning service to wash the Council’s fleet vehicles and plant, food waste bins within our town centres and ad-hoc washing of containers in different sizes within the borough.
The cleaning service will be divided into 2 LOTS

LOT 1 Vehicle, Plant and Equipment Washing
LOT 2 Container Washing Services - Regular, scheduled washing of town centre food waste bins and Ad-hoc washing services for all container types and waste streams
Vehicle, Plant and Equipment Washing
The London Borough of Barnet requires a supplier to deliver comprehensive vehicle washing and cleaning services for its mixed fleet of operational vehicles and plant.
The services include routine, periodic and ad hoc washing for light and heavy vehicles including, refuse collection vehicles, sweepers, winter maintenance gritters, buses and tippers, and preparation of vehicles for MOT and chassis inspections to DVSA standards. Volumes and frequencies are indicative and may vary throughout the contract to reflect operational requirements.
Services will be delivered primarily from the Council’s wash bay facilities at Oakleigh Road Depot. The supplier is responsible for providing all labour, cleaning materials, equipment and PPE, and must comply with all health and safety, environmental, and COSHH regulations.
Container Washing
Barnet provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.
The bin washing service will include:
•Scheduled washing of all town centre food waste bins, and
•An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).
There is a statutory requirement for all Local Authorities in England to implement separate collections of food waste and recycling across all residential property types. To meet this obligation, the council has installed a number of communal food waste bins across the borough, predominantly serving flatted properties within town centres. These bins require cleaning in accordance with an agreed schedule to maintain hygiene standards and operational efficiency.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://londonbarnet.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services-of-transport-equipment./Z7B28H6944

To respond to this opportunity, please click here:
https://londonbarnet.delta-esourcing.com/respond/Z7B28H6944

CPV classifications:

90917000 - Cleaning services of transport equipment.

90918000 - Bin-cleaning services.

Delivery regions:

UKI71 - Barnet

Total value (estimated):

GBP 310,000 excluding VAT

GBP 372,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

Vehicle, Plant and Equipment Washing
The London Borough of Barnet requires a supplier to deliver comprehensive vehicle washing and cleaning services for its mixed fleet of operational vehicles and plant.
The services include routine, periodic and ad hoc washing for light and heavy vehicles including, refuse collection vehicles, sweepers, winter maintenance gritters, buses and tippers, and preparation of vehicles for MOT and chassis inspections to DVSA standards. Volumes and frequencies are indicative and may vary throughout the contract to reflect operational requirements.
Services will be delivered primarily from the Council’s wash bay facilities at Oakleigh Road Depot. The supplier is responsible for providing all labour, cleaning materials, equipment and PPE, and must comply with all health and safety, environmental, and COSHH regulations.

Main procurement category:

SERVICES

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 200,000 excluding VAT

GBP 240,000 including VAT

Contract dates (estimated):

01/07/2026 to 30/06/2028

CPV classifications:

90917000 - Cleaning services of transport equipment.

Contract can be extended:

No

Delivery regions:

UKI71 - Barnet

Award criteria:

Name: Technical Quality / Weighting: 50

Name: Price / Weighting: 40

Name: Social Value / Weighting: 10

Description:

The Council provides a range of containers of varying types and sizes for the collection of general waste, food waste, recycling, and garden waste. This service requirement covers the washing and cleaning of waste containers used across the borough.

The bin washing service will include:

•Scheduled washing of all town center food waste bins, and

•An ad-hoc washing service for containers of various sizes, ranging from 200 litre's to 1,100 litre's, and across all waste streams (general waste, recycling, and food waste).

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 110,000 excluding VAT

GBP 132,000 including VAT

Contract dates (estimated):

01/07/2026 to 30/05/2028

CPV classifications:

90918000 - Bin-cleaning services.

Contract can be extended:

No

Delivery regions:

UKI71 - Barnet

Award criteria:

Name: Technical / Weighting: 50

Name: Price / Weighting: 40

Name: Social Value / Weighting: 10

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

22/04/2026 Time: 12:00

Tender submission deadline:

07/05/2026 Time: 12:00

Submission address and any special instructions:

https://londonbarnet.delta-esourcing.com/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

15/06/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Description of risks to contract performance
London Borough of Barnet recognise at the point of tender publication that known risks may arise during the lifetime of the open framework agreement. These are identified in accordance with Procurement Act 2023, Schedule 8, 5 Materialisation of Known Risk that could jeopardise the satisfactory performance of the contract but because of its nature could not be addressed at point of contract award. Identification of known risks in the tender documents is intended to provide transparency should possibility of modification be required.

The known risks being:

•Change in legislation which has financial implications for contract delivery

•Supplier becoming an “Excluded Supplier”

•Supplier going insolvent/into administration, etc.

•Supplier no longer meeting PSQ criteria

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

Yes

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations